MINUTES OF THE COUNCIL MEETING HELD ON

WEDNESDAY, 16 APRIL, 1997 AT 7.45 P.M.

COUNCIL MEMBERS:
COUNCIL STAFF:



APOLOGIES






DISCLOSURE AND NATURE OF INTEREST IN MATTERS BEFORE COUNCIL
REPORTS FROM OFFICERS

At the invitation of the Mayor, the General Manager commented generally on the main features of the budget as follows:-

* The 1997/98 draft budget provided for a 3.1 per cent rate increase, which was in line with the Minister's determination and would generate an extra $580,000 in rate income.

* Total expenditure was $43,906,197 and total income $38,356,496, leaving a net expenditure of $5,549,701. After deducting depreciation of $5,573,500, there remained an estimated cash surplus at 30 June 1998 of $23,800.

* Accumulated Working Capital surplus was expected to be maintained at a similar level to the current strong level of approximately $5,607,000.

* A 5 per cent allowance for Award increases.

* An increase of $38 per service to $139 per annum for waste collection to cover increases in tipping fees, the elimination of the recycling rebate, a new recycling contract and possible Waste Board levy.

* Provision for additional staff as set out in the report.

* The Public Works construction program had a budget of $1,632,000 including $1,283,000 for new works.

* The Program Budget was a balanced budget and for the tenth successive year there was no reliance on borrowed funds.

* It had not been necessary to seek Ministerial approval for a special increase in the rate.

* The Council's overall financial position continued to be extremely strong.

The General Manager concluded his summation by commending the Budget to the Council.




GENERAL
MANAGER'S
REPORT:

Divisional Manager -
Business & Financial
Services' Report:

Divisional Manager -
Community & Corporate
Services' Report:

Divisional Manager -
Engineering's Report:

The Divisional Manager - Engineering referred to the memorandum distributed at the meeting which related to expansion of the definition of the use of funds collected under the Town Improvement Special Rates to include such "works, services and facilities" that would be of benefit to the lands to which the Local Rates apply. The pages attached to the memorandum, being Nos 36, 37, 42, 43, 49 and 50, replaced the pages circulated with the draft Program Budget report, to ensure that -

1) A full definition of the uses to which the funds could be used is included in the Management Plan; and
2) Existing funds are clearly differentiated from funds acquired under the expanded definition.
Divisional Manager -
development & health's
Report:


Divisional Manager -
Policy Planning &
Environment's Report:

DRAFT PROGRAM
BUDGETS 1997/98
Temporary
Adjournment:
The Mayor adjourned the meeting temporarily at this time (9.10 pm) as there was not a quorum present. Councillors Griffin, Stewart and Olah (Mayor) returned to the Council Chamber at 9.15 pm and the meeting was resumed.


AND THAT:



REBATE OF RATES
TO PENSIONERS -
Year 1 July 1997
to 30 June 1998:



GENERAL RATES -
Year 1 July 1997
to 30 June 1998:



DRAFT SCHEDULES OF INCOME AND EXPENDITURE

GENERAL FUND




Sundry Fees and
Charges:
Delegates
Expenses:



Program Budget for
the Year 1 July 1997
to 30 June 1998:



Extra Charges on
Overdue Rates:
Differential Rate:
General Rate:
Year 1 July 1997
to 30 June 1998:
Minimum Rate:
Waste Management
charges-
Year 1 July 1997
to 30 June 1998:
Section 356 Donations -
Schedules 'B' & 'C' of the
General Manager's Report:

Combined Rate -
Year 1 July 1997
to 30 June 1998

Preparation of Rate
Notices - Year 1 July
1997 to 30 June 1998

Leaflet to Accompany
Rates Notices:

Meeting to Consider Draft
Management Plan for the
Three Years 1 July 1997 to
30 June 2000

Meeting to Make Rates and Fix Charges
for the Year 1 July 1997 to 30 June 1998
and Adoption of Management Plan for the
Three Years 1 July 1997 to 30 June 2000

Vote of Thanks:

THE MEETING CLOSED AT 9.30 P.M.

Confirmed this Thirtieth Day of April
Nineteen Hundred and Ninety-Seven


_________________________________
CHAIRPERSON