HURSTVILLE CITY COUNCIL
CIVIC CENTRE, MACMAHON STREET, HURSTVILLE.
__________________________________


SUMMARY OF ITEMS CONTAINED IN THE
DIVISIONAL MANAGER - CORPORATE AND COMMUNITY SERVICES' REPORT TO THE MEETING OF THE
FINANCE COMMITTEE
TO BE HELD ON 26TH FEBRUARY, 1997-




03:01 Return Of Thanks

03:02 Hurstville Entertainment Centre - Statement Of Hirings For The Month Of January 1997 (Report By Administrative Officer, Mr G Mccarthy)

03:03 Kingsgrove Community Aid Centre Inc. - Request For Annual Subsidy (C/00017)
(Report By Senior Administrative Officer, Mr L Mifsud)

03:04 Staff Matter (See Item 3.01 - Divisional Manager's Report No.2 To Finance Committee) (Report By Manager - Corporate Services, Mr W Park)

03:05 Institute Of Municipal Management - Nsw Division - "Towards Best Practice - Better Industrial Relations" Seminar (Report By Senior Administrative Officer, Mr L Mifsud)

03:06 Tenders - Tennis Courts Club House Extensions, Roberts Avenue, Peakhurst (T/01271) (Report By Senior Administrative Officer, Mr L Mifsud)

03:07 Young Achievement Australia - Request For Sponsorship (C/00116)
(Report By Senior Administrative Officer, Mr L Mifsud)

03:08 Miss Kristy Korevaar - Report On Results Achieved (F/00035)
(Report By Administrative Officer, Mr G Mccarthy)

03:09 Mr Thomas Lehmann - Request For Financial Assistance (F/00035)
(Report By Administrative Officer, Mr G Mccarthy)

03:10 Mr Ray Kelly - Request For Financial Assistance (F/00035)
(Report By Administrative Officer, Mr G Mccarthy)

03:11 Mr Anthony Bulmer - Request For Financial Assistance (F/00035)
(Report By Administrative Officer, Mr G Mccarthy)

03:12 1997 Imm Forum - 26 May 1997 (Report By Administrative Officer, Mr G Mccarthy)

03:13 St George District Cricket Club Inc - Licence Fee For Use Of Part Of Hurstville Oval (P/00038)
(Report By Administrative Officer, Mr G Mccarthy)

03:14 Australian Red Cross - 1997 Red Cross Calling Doorknock Appeal (C/00021)
(Report By Senior Administrative Officer, Mr L Mifsud)

03:15 Protected Disclosures Act 1997 - Adoption Of Internal Reporting Policy

03:16 Marana Gallery Seating - Replacement (Report By Manager - Corporate Services, Mr W Park)

03:17 Hurstville Meals-On-Wheels Association Inc. - Request For Donation (C/00020)
(Report By Senior Administrative Officer, Mr L Mifsud)

03:18 Hurstville Light Opera Co - Request For Reduced Rental - Marana Auditorium
(Report By Manager - Corporate Services, Mr W Park)

03:19 Questions Without Notice - Answers Pending (C/00072)
(Report By Administrative Officer, Mr G Mccarthy)

03:20 "Friends Of The Earth" - Request For Financial Assistance (Report By Waste Minimisation Education Officer, Ms M Halliday)

03:21 Cat Defence Society - Request For Financial Assistance (Request By Manager - Environmental Services, Mr P Chrystal)

03:22 Property Matter - Suite 4E, Hurstville House
(See Item 3.02 - Divisional Manager's No.2 Report To Finance Committee)

03:23 Miss Sarah Stephenson - Request For Financial Assistance (F/00035)
(Report By Administrative Officer, Mr G Mccarthy)

03:24 Local Government & Shires Associations Of Nsw - Workshops, Councillor Professional Development Program
(Report By Administrative Officer, Mr G Mccarthy)

03:25 Property Matter - Shops 1 & 2 Hurstville House
(See Item 3.05 - Divisional Manager's No.2 Report To Finance Committee)

03:26 South Region (Nsw) Chinese Community Association Inc - Request For Reduced Rental (H/00006)
(Report By Administrative Officer, Mr G Mccarthy)

03:27 List Of Temporary Approvals (B/00014)
(Report By Administrative Officer, Mr G Mccarthy)

03:28 Grow - Request For Civic Reception
(Report By Senior Administrative Officer, Mr L Mifsud)

03:29 Legal Matters Involving Court Action
(Report By Administrative Officer, Mr G Mccarthy)
(See Item 3.03 - Divisional Manager's Report No.2 To Finance Committee)

03:30 Property Matter - Shop 4, Hurstville House
(See Item 3.04 - Divisional Manager's No.2 Report To Finance Committee)

03:31 Staff Establishment & Variations Thereto As At 31St January, 1997 (P/00081)
(Report By Administrative Officer, Mr G Mccarthy)

03:32 Sister City Relationship - Changzhou, China (C/00038) (Report By Manager - Corporate Services, Mr W Park)

03:33 Matters Submitted For The Information Of Members (C/00122)

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES
DIVISIONAL MANAGER - CORPORATE AND COMMUNITY SERVICES'
REPORT NO 1 TO THE FINANCE COMMITTEE
TO BE HELD ON 26TH FEBRUARY, 1997


The General Manager
Hustville City Council
The Civic Centre
HURSTVILLE

Dear Sir,

Hereunder is my report No.1 to be submitted to the Finance Committee:-


03.01 RETURN OF THANKS


HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .01
CORPORATE & COMMUNITY SERVICES

. Recommendation RETURN OF THANKS


RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.02 HURSTVILLE ENTERTAINMENT CENTRE - STATEMENT OF HIRINGS FOR THE MONTH OF JANUARY 1997
(Report by Administrative Officer, Mr G McCarthy)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .02
CORPORATE & COMMUNITY SERVICES

. Recommendation HURSTVILLE ENTERTAINMENT CENTRE - STATEMENT OF HIRINGS FOR THE MONTH OF JANUARY 1997
(Report by Administrative Officer, Mr G McCarthy)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.03 KINGSGROVE COMMUNITY AID CENTRE INC. - REQUEST FOR ANNUAL SUBSIDY (C/00017)
(Report by Senior Administrative Officer, Mr L Mifsud)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .03
CORPORATE & COMMUNITY SERVICES

. Recommendation KINGSGROVE COMMUNITY AID CENTRE INC. - REQUEST FOR ANNUAL SUBSIDY (C/00017)
(Report by Senior Administrative Officer, Mr L Mifsud)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.04 STAFF MATTER (See Item 3.01 - Divisional Manager's Report No.2 to Finance Committee)
(Report by Manager - Corporate Services, Mr W Park)



HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.05 INSTITUTE OF MUNICIPAL MANAGEMENT - NSW DIVISION - "TOWARDS BEST PRACTICE - BETTER INDUSTRIAL RELATIONS" SEMINAR
(Report by Senior Administrative Officer, Mr L Mifsud)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .05
CORPORATE & COMMUNITY SERVICES

. Recommendation INSTITUTE OF MUNICIPAL MANAGEMENT - NSW DIVISION - "TOWARDS BEST PRACTICE - BETTER INDUSTRIAL RELATIONS" SEMINAR
(Report by Senior Administrative Officer, Mr L Mifsud)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.06 TENDERS - TENNIS COURTS CLUB HOUSE EXTENSIONS, ROBERTS AVENUE, PEAKHURST (T/01271)
(Report by Senior Administrative Officer, Mr L Mifsud)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .06
CORPORATE & COMMUNITY SERVICES

. Recommendation TENDERS - TENNIS COURTS CLUB HOUSE EXTENSIONS, ROBERTS AVENUE, PEAKHURST (T/01271)
(Report by Senior Administrative Officer, Mr L Mifsud)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.07 YOUNG ACHIEVEMENT AUSTRALIA - REQUEST FOR SPONSORSHIP (C/00116)
(Report by Senior Administrative Officer, Mr L Mifsud)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .07
CORPORATE & COMMUNITY SERVICES

. Recommendation YOUNG ACHIEVEMENT AUSTRALIA - REQUEST FOR SPONSORSHIP (C/00116)
(Report by Senior Administrative Officer, Mr L Mifsud)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.08 MISS KRISTY KOREVAAR - REPORT ON RESULTS ACHIEVED (F/00035)
(Report by Administrative Officer, Mr G McCarthy)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .08
CORPORATE & COMMUNITY SERVICES

. Recommendation MISS KRISTY KOREVAAR - REPORT ON RESULTS ACHIEVED (F/00035)
(Report by Administrative Officer, Mr G McCarthy)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.09 MR THOMAS LEHMANN - REQUEST FOR FINANCIAL ASSISTANCE (F/00035)
(Report by Administrative Officer, Mr G McCarthy)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .09
CORPORATE & COMMUNITY SERVICES

. Recommendation MR THOMAS LEHMANN - REQUEST FOR FINANCIAL ASSISTANCE (F/00035) (Report by Administrative Officer, Mr G McCarthy)


RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.10 MR RAY KELLY - REQUEST FOR FINANCIAL ASSISTANCE (F/00035)
(Report by Administrative Officer, Mr G McCarthy)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .10
CORPORATE & COMMUNITY SERVICES

. Recommendation MR RAY KELLY - REQUEST FOR FINANCIAL ASSISTANCE (F/00035)
(Report by Administrative Officer, Mr G McCarthy)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.11 MR ANTHONY BULMER - REQUEST FOR FINANCIAL ASSISTANCE (F/00035)
(Report by Administrative Officer, Mr G McCarthy)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .11
CORPORATE & COMMUNITY SERVICES

. Recommendation MR ANTHONY BULMER - REQUEST FOR FINANCIAL ASSISTANCE (F/00035)
(Report by Administrative Officer, Mr G McCarthy)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.12 1997 IMM FORUM - 26 MAY 1997
(Report by Administrative Officer, Mr G McCarthy)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .12
CORPORATE & COMMUNITY SERVICES

. Recommendation 1997 IMM FORUM - 26 MAY 1997
(Report by Administrative Officer, Mr G McCarthy)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.13 ST GEORGE DISTRICT CRICKET CLUB INC - LICENCE FEE FOR USE OF PART OF HURSTVILLE OVAL (P/00038)
(Report by Administrative Officer, Mr G McCarthy)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .13
CORPORATE & COMMUNITY SERVICES

. Recommendation ST GEORGE DISTRICT CRICKET CLUB INC - LICENCE FEE FOR USE OF PART OF HURSTVILLE OVAL (P/00038)
(Report by Administrative Officer, Mr G McCarthy)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.14 AUSTRALIAN RED CROSS - 1997 RED CROSS CALLING DOORKNOCK APPEAL (C/00021)
(Report by Senior Administrative Officer, Mr L Mifsud)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .14
CORPORATE & COMMUNITY SERVICES

. Recommendation AUSTRALIAN RED CROSS - 1997 RED CROSS CALLING DOORKNOCK APPEAL (C/00021)
(Report by Senior Administrative Officer, Mr L Mifsud)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.15 PROTECTED DISCLOSURES ACT 1997 - ADOPTION OF INTERNAL REPORTING POLICY


HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .15
CORPORATE & COMMUNITY SERVICES

. Recommendation PROTECTED DISCLOSURES ACT 1997 - ADOPTION OF INTERNAL REPORTING POLICY


RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.16 MARANA GALLERY SEATING - REPLACEMENT (Report by Manager - Corporate Services, Mr W Park)


HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .16
CORPORATE & COMMUNITY SERVICES

. Recommendation MARANA GALLERY SEATING - REPLACEMENT (Report by Manager - Corporate Services, Mr W Park)


RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.17 HURSTVILLE MEALS-ON-WHEELS ASSOCIATION INC. - REQUEST FOR DONATION (C/00020)
(Report by Senior Administrative Officer, Mr L Mifsud)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .17
CORPORATE & COMMUNITY SERVICES

. Recommendation HURSTVILLE MEALS-ON-WHEELS ASSOCIATION INC. - REQUEST FOR DONATION (C/00020)
(Report by Senior Administrative Officer, Mr L Mifsud)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.18 HURSTVILLE LIGHT OPERA CO - REQUEST FOR REDUCED RENTAL - MARANA AUDITORIUM
(Report by Manager - Corporate Services, Mr W Park)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .18
CORPORATE & COMMUNITY SERVICES

. Recommendation HURSTVILLE LIGHT OPERA CO - REQUEST FOR REDUCED RENTAL - MARANA AUDITORIUM
(Report by Manager - Corporate Services, Mr W Park)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.19 QUESTIONS WITHOUT NOTICE - ANSWERS PENDING (C/00072)
(Report by Administrative Officer, Mr G McCarthy)





No.DateAsked by
Councillor
Referred ToSubjectPresent
Position
Comment
13/2/97StewartDiv. Manager - EngineeringDogs - Evatt ParkReplied direct to Clr Stewart
23/2/97StewartDiv. Manager - EngineeringChivers Hill Shopping CentreReplied direct to Clr Stewart
33/2/97StewartDiv. Manager - EngineeringNew Development Cnr Park & Rona StreetsReplied direct to Clr Stewart


HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .19
CORPORATE & COMMUNITY SERVICES

. Recommendation QUESTIONS WITHOUT NOTICE - ANSWERS PENDING (C/00072)
(Report by Administrative Officer, Mr G McCarthy)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.20 "FRIENDS OF THE EARTH" - REQUEST FOR FINANCIAL ASSISTANCE (Report by Waste Minimisation Education Officer, Ms M Halliday)


HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .20
CORPORATE & COMMUNITY SERVICES

. Recommendation "FRIENDS OF THE EARTH" - REQUEST FOR FINANCIAL ASSISTANCE (Report by Waste Minimisation Education Officer, Ms M Halliday)


RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.21 CAT DEFENCE SOCIETY - REQUEST FOR FINANCIAL ASSISTANCE (Request by Manager - Environmental Services, Mr P Chrystal)


HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .21
CORPORATE & COMMUNITY SERVICES

. Recommendation CAT DEFENCE SOCIETY - REQUEST FOR FINANCIAL ASSISTANCE (Request by Manager - Environmental Services, Mr P Chrystal)


RECOMMENDATION


HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.22 PROPERTY MATTER - SUITE 4E, HURSTVILLE HOUSE
(See Item 3.02 - Divisional Manager's No.2 Report to Finance Committee)




HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.23 MISS SARAH STEPHENSON - REQUEST FOR FINANCIAL ASSISTANCE (F/00035)
(Report by Administrative Officer, Mr G McCarthy)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .24
CORPORATE & COMMUNITY SERVICES

. Recommendation MISS SARAH STEPHENSON - REQUEST FOR FINANCIAL ASSISTANCE (F/00035)
(Report by Administrative Officer, Mr G McCarthy)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.24 LOCAL GOVERNMENT & SHIRES ASSOCIATIONS OF NSW - WORKSHOPS, COUNCILLOR PROFESSIONAL DEVELOPMENT PROGRAM
(Report by Administrative Officer, Mr G McCarthy)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .25
CORPORATE & COMMUNITY SERVICES

. Recommendation LOCAL GOVERNMENT & SHIRES ASSOCIATIONS OF NSW - WORKSHOPS, COUNCILLOR PROFESSIONAL DEVELOPMENT PROGRAM
(Report by Administrative Officer, Mr G McCarthy)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.25 PROPERTY MATTER - SHOPS 1 & 2 HURSTVILLE HOUSE
(See Item 3.05 - Divisional Manager's No.2 Report to Finance Committee)




HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.26 SOUTH REGION (NSW) CHINESE COMMUNITY ASSOCIATION INC - REQUEST FOR REDUCED RENTAL (H/00006)
(Report by Administrative Officer, Mr G McCarthy)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .26
CORPORATE & COMMUNITY SERVICES

. Recommendation SOUTH REGION (NSW) CHINESE COMMUNITY ASSOCIATION INC - REQUEST FOR REDUCED RENTAL (H/00006)
(Report by Administrative Officer, Mr G McCarthy)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.27 LIST OF TEMPORARY APPROVALS (B/00014)
(Report by Administrative Officer, Mr G McCarthy)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .27
CORPORATE & COMMUNITY SERVICES

. Recommendation LIST OF TEMPORARY APPROVALS (B/00014)
(Report by Administrative Officer, Mr G McCarthy)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.28 GROW - REQUEST FOR CIVIC RECEPTION
(Report by Senior Administrative Officer, Mr L Mifsud)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .28
CORPORATE & COMMUNITY SERVICES

. Recommendation GROW - REQUEST FOR CIVIC RECEPTION
(Report by Senior Administrative Officer, Mr L Mifsud)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.29 LEGAL MATTERS INVOLVING COURT ACTION
(Report by Administrative Officer, Mr G McCarthy)
(See Item 3.03 - Divisional Manager's Report No.2 to Finance Committee)




HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.30 PROPERTY MATTER - SHOP 4, HURSTVILLE HOUSE
(See Item 3.04 - Divisional Manager's No.2 Report to Finance Committee)



HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.31 STAFF ESTABLISHMENT & VARIATIONS THERETO AS AT 31ST JANUARY, 1997 (P/00081)
(Report by Administrative Officer, Mr G McCarthy)



DIVISION
MALES
FEMALES
STAFF
TOTAL
(Jan 97)
TOTAL
(Dec 96)
ESTAB-
LISH-
MENT
VAR-
IATION
Corporate Services
9
13
22
22
22
Business & Fin. Services
11
9
20
20
22
- 2
Engineering
15
5
20
20
21
- 1
Development & Health
14
10
24
22
25
- 1
Policy, Planning & Env.
1
3
4
4
4
Libraries -
Full-time
Part-time
Contract Book Binder
Home-Library -
Full-time
Part-time
7
-
-

-
1
20
3
1

1
1
27
3
1

1
2
28
3
1

1
2
28
3
1

1
2
- 1



Comm. Serv. Section -
Full-time
Part-time
-
-
14
9
14
9
14
9
14
9
Nursing Staff -
Full-time
Part-time
-
-
4
1
4
1
4
1
4
1
Civic Centre -
Management & Operation
1
1
2
2
2
Caretaking & Supervision
Full-time
Part-time
1
2
-
-
1
2
1
2
1
2
Cleaners
Full-time
Part-time
4
-
-
5
4
5
4
5
4
6
-1
Works Depot -
O'seers/Storekeeprs
Carpenters/Painters
Mechanics
5
6
11
-
-
-
5
6
11
5
6
11
5
6
11
Public Works
49
-
49
49
49
Survey Assts/Attendants
3
-
3
3
3
Parks and Gardens
Overseers
Garden Staff
2
60
-
9
2
69
2
69
2
70
- 1
Street Sweep./Litterbins
18
1
19
19
19
Conv. & Baby Health
Centre Attendants
1
5
6
6
6
Car Park Attendants
2
-
2
2
3
- 1
Regulation Control Officers
3
-
3
3
4
- 1
Total as at 31.1.97
226
115
341
340
350
- 9
Total as at 31.1.96
226
111
337
338
350
- 13


HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .31
CORPORATE & COMMUNITY SERVICES

. Recommendation STAFF ESTABLISHMENT & VARIATIONS THERETO AS AT 31ST JANUARY, 1997 (P/00081)
(Report by Administrative Officer, Mr G McCarthy)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.32 SISTER CITY RELATIONSHIP - CHANGZHOU, CHINA (C/00038) (Report by Manager - Corporate Services, Mr W Park)


HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .32
CORPORATE & COMMUNITY SERVICES

. Recommendation SISTER CITY RELATIONSHIP - CHANGZHOU, CHINA (C/00038) (Report by Manager - Corporate Services, Mr W Park)


RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.33 MATTERS SUBMITTED FOR THE INFORMATION OF MEMBERS (C/00122)


* * * * * *

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES
A D D E N D A


03.34A STAFF MATTER - MR G WEBB (See item No. 03.06A Divisional Managers No. 2 Report to Finance Committee)


HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.35A LOCAL GOVERNMENT & SHIRES ASSOCIATIONS OF NSW - SEMINAR, "TRADE PRACTICES COMPLIANCE"
(Report by Senior Administrative Officer, Mr L Mifsud)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .35A
CORPORATE & COMMUNITY SERVICES

. Recommendation LOCAL GOVERNMENT & SHIRES ASSOCIATIONS OF NSW - SEMINAR, "TRADE PRACTICES COMPLIANCE"
(Report by Senior Administrative Officer, Mr L Mifsud)



RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.36A PROPERTY MATTER - SHOP 1, HURSTVILLE HOUSE
(Report by Divisional Manager - Business & Financial Services, Mr W Bradey)
(Refer Item 3.07A - Divisional Manager's No.2 Report to Finance Committee)





* * * * * * *




HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES
A D D E N D U M


03.37A ST GEORGE & SUTHERLAND SHIRE LEADER - 1997 ST GEORGE SMALL BUSINESS AWARDS (C/00138)


HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .37A
CORPORATE & COMMUNITY SERVICES

. Recommendation ST GEORGE & SUTHERLAND SHIRE LEADER - 1997 ST GEORGE SMALL BUSINESS AWARDS (C/00138)


RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.38A PROPERTY MATTER - HURSTVILLE
(000197)(Refer Item 3.08A, Divisional Managers No. 2 Report to Finance Committee)






HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


03.39A PROPERTY MATTER - SHOP 4, HURSTVILLE HOUSE
(See Item 3.09A - Divisional Manager's No.2 Report to Finance Committee)






* * * * * * *





Yours faithfully,





P J Jackson
Divisional Manager - Community
& Corporate Services

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


.96 APPENDIX "A" - STATEMENT OF HIRINGS FOR ENTERTAINMENT CENTRE


HURSTVILLE ENTERTAINMENT CENTRE
STATEMENT OF HIRINGS FOR THE MONTH OF JANUARY 1997
DATE
HALL
FUNCTION
HIRER
Wednesday 1CIVICMoviesSitham
Friday 3MARANAU 18's DiscoCJK Enterprises
Sunday 5KANYANAMeetingChristian Fell. Church
Wednesday 8CIVICMeetingNarlace
Thursday 9CIVICMeetingOAP Assoc
MARANAMeetingOmegatrend
Saturday 11MARANAMeetingCapari Association
Sunday 12MARANAWeddingJanet Micbuska
KANYANAMeetingChristian Fell. Church
Monday 13CIVICMeetingNovabir
Tuesday 14KANYANAMeetingCityRail
Friday 17MARANAU 18's DiscoCJK Enterprises
CIVICMoviesVictory Indian Movies
Saturday 18MARANAWeddingPelopides
CIVICMeetingNarlace
Sunday 19MARANAWeddingB & L Catering
CIVICMoviesVictory Indian Movies
KANYANAMeetingChristian Fell. Church
Monday 20MARANAMeetingOmegatrend
KANYANAMeetingMinistry Centre
Tuesday 21CIVICMeetingNarlace
WANDARRAHMeetingNRMA
Friday 24MARANAConcertAnn Chapman
CIVICMoviesKumar Pty Ltd
Saturday 25MARANAWeddingPelopides Catering
CIVICMeetingHour of Power
Sunday 26CIVICMoviesSitham
KANYANAMeetingChristian Fell. Church
Monday 27CIVICMoviesSitham
KANYANASeminarNovabir
Tuesday 28CIVICSeminarMEI Globalnet
KANYANAMeetingInst. of Chart'd Ac'ntants
Wednesday 29MARANABlood BankNSW Blood Bank
CIVICAuctionRay White R/E
KANYANAMeetingInst. of Chart'd Acc'tants
BANK 1BMeetingBus. Enterprise Centre
Thursday 30MARANAShowBlue Mtns Theatre Co.
Friday 31MARANAU 18's DiscoCJK Enterprises


HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


.97
APPENDIX "B" - CONCESSIONAL RENTALS




DETAILS OF CONCESSIONAL RENTAL
CIVIC CENTRE AND FACILITIES
1ST JULY, 1996 TO 31ST JANUARY, 1997
ORGANISATION
DATE OF BOOKING
AND VENUE
NORMAL RENTAL
BASIS OF CHARGE
APPROVED BY
COUNCIL
APPROX
RENTAL
TO BE PAID
RENTAL
FORGONE
VOTE
2.7.96
WANDARRAH
54.00
COST + 10%
15.00
39.00
ST GEORGE ZONE PLAYGROUP
2.7.96
MARANA
855.00
COST + 10%
456.50
398.50
GAMBLERS ANONYMOUS
3.7.96
GLADWYN
54.00
COST + 10%
30.00
24.00
OLD AGED PENSIONERS
7.7.96
CIVIC THEATRE
160.00
NO CHARGE
0.00
160.00
GAMBLERS ANONYMOUS
10.7.96
GLADWYN
54.00
COST + 10%
30.00
24.00
GAMBLERS ANONYMOUS
17.7.96
GLADWYN
54.00
COST + 10%
30.00
24.00
GAMBLERS ANONYMOUS
24.7.96
GLADWYN
54.00
COST + 10%
30.00
24.00
NSW CANTEENS ASSOCIATION
30.7.96
MARANA
630.00
COST + 10%
264.00
366.00
AUSTRALIAN ARMY BAND
5-7/8/96
MARANA
2,400.00
COST + 10%
670.00
1,730.00
VOTE
6/8/96
WANDARRAH
54.00
COST + 10%
15.00
39.00
GAMBLERS ANONYMOUS
7/8/96
GLADWYN
54.00
COST + 10%
30.00
24.00
OLD AGED PENSIONERS
8/8/96
MARANA
525.00
NO CHARGE
0.00
525.00
GAMBLERS ANONYMOUS
14/8/96
GLADWYN
54.00
COST + 10%
30.00
24.00
GAMBLERS ANONYMOUS
21/8/96
GLADWYN
54.00
COST + 10%
30.00
24.00
OLD AGED PENSIONERS
22/8/96
MARANA
525.00
NO CHARGE
0.00
525.00
st george community transport
27/8/96
KANYANA
84.00
NO CHARGE
0.00
84.00
GAMBLERS ANONYMOUS
28/8/96
GLADWYN
54.00
COST + 10%
30.00
24.00
HURSTVILLE LIGHT OPERA CO.
28,30 & 31/8/96
MARANA
5,017.00
COST + 10%
616.00
4,401.00
VOTE
3/9/96
WANDARRAH
12.00
NO CHARGE
0.00
12.00
GAMBLERS ANONYMOUS
4/9/96
GLADWYN
54.00
COST + 10%
30.00
24.00
RAMSGATE PUBLIC SCHOOL
4/9/96
MARANA
382.50
COST + 10%
120.00
262.50
RAMSGATE PUBLIC SCHOOL
10-11/9/96
MARANA
1,187.50
COST + 10%
704.00
483.50
GAMBLERS ANONYMOUS
11/9/96
GLADWYN
54.00
COST + 10%
30.00
24.00
HURSTVILLE BOYS HIGH SCHOOL
12/9/96
MARANA
525.00
COST + 10%
154.00
371.00
EASTERN REGION CATHOLIC EDUCATION
17/9/96
MARANA
1,027.50
COST + 10%
734.00
293.50
GAMBLERS ANONYMOUS
18/9/96
GLADWYN
54.00
COST + 10%
30.00
24.00
OLD AGED PENSIONERS
19/9/96
MARANA
525.00
NO CHARGE
0.00
525.00
GAMBLERS ANONYMOUS
25/9/96
GLADWYN
54.00
COST + 10%
30.00
24.00
ST URSULA'S COLLEGE
26/9/96
MARANA
645.00
COST + 10%
330.00
315.00
VOTE
1/10/96
WANDARRAH
54.00
NO CHARGE
0.00
54.00
GAMBLERS ANONYMOUS
2/10/96
GLADWYN
54.00
COST + 10%
30.00
24.00
OLD AGED PENSIONERS
3/10/96
MARANA
525.00
NO CHARGE
0.00
525.00
GAMBLERS ANONYMOUS
9/10/96
GLADWYN
54.00
COST + 10%
30.00
24.00
BETHANY COLLEGE
16/10/96
MARANA
665.00
COST + 10%
390.00
275.00
GAMBLERS ANONYMOUS
16/10/96
GLADWYN
54.00
COST + 10%
30.00
24.00
SOUTH EAST SYDNEY AREA HEALTH SERVICE
17/10/96
MARANA
630.00
COST + 10%
430.00
200.00
OLD AGED PENSIONERS
17/10/96
CIVIC THEATRE
192.00
NO CHARGE
0.00
192.00
GAMBLERS ANONYMOUS
23/10/96
GLADWYN
54.00
COST + 10%
30.00
24.00
ARKANA COLLEGE
24/10/96
MARANA
525.00
COST + 10%
290.00
235.00
BETHANY COLLEGE
29/10/96
MARANA
1,027.50
COST + 10%
649.00
378.5
ARKANA COLLEGE
30/10/96
MARANA
805.00
COST + 10%
517.00
288.00
GAMBLERS ANONYMOUS
30/10/96
GLADWYN
54.00
COST + 10%
30.00
24.00
OLD AGED PENSIONERS
31/10/96
CIVIC THEATRE
192.00
NO CHARGE
0.00
192.00
VOTE
5/11/96
WANDARRAH
54.00
NO CHARGE
0.00
54.00
BLOOD BANK
5/11/96
MARANA
525.00
NO CHARGE
0.00
525.00
GAMBLERS ANONYMOUS
6/11/96
GLADWYN
54.00
COST + 10%
30.00
24.00
BLOOD BANK
11/11/96
MARANA
525.00
NO CHARGE
0.00
525.00
PENSHURST MARIST HIGH SCHOOL
12/11/96
MARANA
1,348.00
COST + 10%
759.00
589.00
GAMBLERS ANONYMOUS
13/11/96
GLADWYN
54.00
COST + 10%
30.00
24.00
OLD AGED PENSIONERS
14/11/96
MARANA
525.00
NO CHARGE
0.00
525.00
DE LA SALLE COLLEGE
19/11-20/11/96
1,330.00
COST + 10%
682.00
648.00
GAMBLERS ANONYMOUS
20/11/96
GLADWYN
54.00
COST + 10 %
30.00
24.00
GAMBLERS ANONYMOUS
27/11/96
GLADWYN
54.00
COST + 10%
30.00
24.00
OLD AGED PENSIONERS
28/11/96
MARANA
525.00
NO CHARGE
0.00
525.00
GAMBLERS ANONYMOUS
4/12/96
GLADWYN
54.00
COST + 10%
30.00
24.00
GAMBLERS ANONYMOUS
11/12/96
GLADWYN
54.00
COST + 10%
30.00
24.00
GAMBLERS ANONYMOUS
18/12/96
GLADWYN
54.00
COST + 10%
30.00
24.00
ANN CHAPMAN
(Australia Day Charity Concert)
24/1/97
MARANA
1,904.00
NO CHARGE
0.00
1,904.00
BLOOD BANK
29/1/97
MARANA
525.00
NO CHARGE
0.00
525.00
TOTAL
$27,781.00
$8,515.50
$19,265.50


HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


.98
APPENDIX "C" - REMINDERS





Tuesday25th Feb7.30 pmMeeting re Bushfire Awareness - Kanyana Room
Tuesday25th Feb7.30 pmHurstville Light Opera Company Meeting
Wednesday26th Feb8.00 pmOrdinary Meeting of Council
(Committees 7.00 pm)
Friday28th FebThird Rates Instalment Due Date
(Cashier open until 7.00 pm)
Tuesday4th Mar6-7.30 pmAccess Committee Meeting
Wednesday5th Mar7.00 pmCommunity Services Committee Meeting
Thursday6th Mar10.00 amTraffic Advisory Committee Meeting
Thursday6th Mar6.00 pmSSROC Ordinary Meeting, Woollahra Council
Monday10th Mar7.30 pmPole Depot Neighbourhood Centre Management Committee Meeting
Tuesday11th Mar4.30 pmHurstville Senior Citizens' Management Committee Meeting
Thursday to
Sunday
13th Mar -
16th Mar
Corowa Shire Council - 1997 Australian Local Government Women's Association (ALGWA) Annual Conference
Friday14th MarUnion Picnic Day
Sunday to
Sunday
16th Mar -
23rd Mar
Local & New South Wales Senior Citizens' Week celebrations
Monday17th Mar7.30 pmGeorges River Community Service
Meeting
Tuesday18th Mar3.45 pmSt George Community Services Inc
Meeting
Tuesday18th Mar7.30 pmPeakhurst West Swimming Pool Co-op Committee Meeting
Wednesday19th Mar8.00 pmOrdinary Meeting of Council
(Committees 7.00 pm)
Friday to
Sunday
21st Mar -
23rd Mar
Hurstville Rotary Antiques & Collectables Fair - Marana Auditorium
Monday to
Tuesday
24th Mar -
25th Mar
Local Government Convention - Novotel Hotel Brighton
Tuesday25th Mar7.30 pmHurstville Light Opera Company Meeting
Wednesday26th Mar 7.00 pmPolicy Review, Forward Planning & Staff Committee Meeting
Friday to
Friday
28th Mar -
4th Apr
SCHOOL HOLIDAYS
Friday28th Mar
GOOD FRIDAY
Saturday29th Mar
EASTER SATURDAY
Sunday30th Mar
EASTER SUNDAY
Monday31st Mar
EASTER MONDAY

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
CORPORATE & COMMUNITY SERVICES


.99 APPENDIX "D" - PROTECTED DISCLOSURE ACT, 1994 - INTERNAL REPORTING POLICY



Hurstville City Council
Internal Reporting Policy

PROTECTED DISCLOSURE ACT 1994























February, 1997
Adapted from Model Policy suggested by the
NSW Ombudsman



Contents



1. Support for persons who make disclosures

2. Purpose of the policy

3. Object of the Act

4. Definition

5. What disclosures are protected under the Act

6. Reporting under the internal reporting system

7. Roles and responsibilities

8. Alternative avenues for disclosures

9. Rights of persons the subject of disclosures

10. What protection is available under the Act

11. Notification of action taken or proposed

12. Review

INTERNAL REPORTING POLICY
PROTECTED DISCLOSURES ACT 1994

1. Support for persons who make disclosures

Hurstville City Council does not tolerate corrupt conduct, maladministration or serious and substantial waste of public money.

Hurstville City Council is committed to the aims and objectives of the Protected Disclosures Act. It recognises the value and importance of contributions of staff to enhance administrative and management practices and strongly supports disclosures being made by staff or councillors which disclose corrupt conduct, maladministration, or serious and substantial waste of public money.

Hurstville City Council will take all reasonable steps to provide protection to staff who make such disclosures from any detrimental action in reprisal for the making of the disclosure.

2. Purpose of the policy

To be protected by the Act, a disclosure must be made by a member of staff or councillor to:
This Policy establishes an internal reporting system for the reporting of disclosures of corrupt conduct, maladministration or serious and substantial waste of public money by Hurstville City Council its staff, and councillors. The system enables such internal disclosures to be made to the Disclosure Coordinator, a Nominated Disclosure Officer, or the Mayor, as an alternative to the General Manager.

This policy is designed to complement normal communication channels between supervisors and staff. Staff are encouraged to continue to raise appropriate matters at any time with their supervisors, but as an alternative have the option of making a protected disclosure in accordance with this policy.

3. Object of the Act

The Protected Disclosures Act 1994 commenced operation on l March 1995. The purpose of the Act is to ensure that public officials who wish to make disclosures under the legislation receive protection from reprisals, and that the matters raised in the disclosures are properly investigated.

The Act aims to encourage and facilitate the disclosure in the public interest of corrupt conduct, maladministration and serious and substantial waste in the public sector. This is achieved by:
4. Definitions

Three key concepts in the internal reporting system are "corrupt conduct", "maladministration " and "serious and substantial waste of public money". Definitions of these concepts are outlined below.

(l) Corrupt conduct

"Corrupt conduct" is defined in the Independent Commission Against Corruption Act l988 (sections 8 and 9). The definition used in the Act is intentionally quite broad corrupt conduct is defined to include the dishonest or partial exercise of official functions by a public official. Conduct of a person who is not a public official, when it adversely affects the impartial or honest exercise of official functions by a Public official, also comes within the definition.

Corrupt conduct can take many forms, ie. taking or offering bribes, public officials dishonestly using influence, blackmail, fraud, election bribery and illegal gambling are some examples.

(2) Maladministration

"Maladministration" is defined in the Protected Disclosures Act as conduct that involves action or inaction of a serious nature that is:

(3) Serious and substantial waste

The term "serious and substantial waste" is not defined in the Protected Disclosures Act. The Auditor General provides following working definition:

Waste can take many forms, for example:
Waste can result from such things as:
5. What disclosures are protected under the Act

(1) What disclosures are protected?

Disclosures are protected under the Act if they:

(a) are made-
(b) show or tend to show corrupt conduct, maladministration, or serious and substantial waste of public money by the Hurstville City Council or any of its staff or councillors; AND

(c) are made voluntarily.

(2) What disclosures are not protected?

A disclosure is not protected under the Act if it is made by a public official in the exercise of a duty imposed by or under an Act.

Protection is also not available for disclosures which:

It is an offence to wilfully make a false or misleading statement when making a disclosure.

6. Reporting under the internal reporting system

The persons or positions to whom internal disclosures can be made in accordance with the Internal Reporting System (as shown on the attached diagram) are:

* the Disclosure Coordinator:-

Divisional Manager - Community & Corporate Services
Peter Jackson
Civic Center
Telephone extension 6024

* the following Nominated Disclosure Officers;

Divisional Manager - Business & Financial Services
Warren Bradey
Civic Center
Telephone extension 6052

Divisional Manager - Engineering
Chris Little
Civic Center
Telephone extension 6207

Divisional Manager - Development & Health
Denis Beaumont
Civic Center
Telephone extension 6177

Divisional Manager - Policy, Planning & Environment
Jan McCredie
Civic Center
Telephone extension 6181

Where persons contemplating making a disclosure are concerned about publicly approaching the Disclosure Coordinator, a Nominated Disclosure Officer, the General Manager or Mayor, they can ring the relevant official and request a meeting in a discreet location away from the workplace.

7. Roles and responsibilities

This Internal Reporting Policy places responsibilities upon people at all levels within the Hurstville City Council:

(1) Employees

Employees are encouraged to report known or suspected incidences of corrupt conduct, maladministration or serious and substantial waste in accordance with this Policy.
All employees of Hurstville City Council have an important role to play in supporting those who have made legitimate disclosures. They must abstain from any activity that is or could be perceived to be victimisation or harassment of persons who make protected disclosures. Further, they should protect/maintain the confidentiality of persons they know or suspect to have made disclosures.

(2) Nominated Disclosure Officers

The Nominated Disclosure Officers are responsible for receiving, forwarding and or acting upon disclosures in accordance with the Policy Nominated Disclosure Officers will:

(3) Disclosure Coordinator

The Disclosure Coordinator has a pivotal position in the internal reporting system and acts as a clearing house for disclosures. The Disclosure Coordinator will:

(4) General Manager

Disclosures may be made direct to the General Manager rather than by way of the Internal Reporting System established under this Policy. The General Manager will:


(5) The Mayor

The Mayor may receive internal disclosures from any member of staff of the council or any councillor concerning the General Manager or a councillor. The Mayor will:8. Alternative avenues for disclosures

Alternative avenues available to staff and councillors for making a protected disclosure under the Act (other than by means of the internal reporting system created under this Policy), are as follows:

Disclosures made to a journalist or a member of Parliament will only be protected if certain conditions are met:


9. Rights of persons the subject of disclosures

The rights of persons the subject of disclosures will also be protected. In this regard:


10. Protection available under the Act

(1) Protection against reprisals

The Act provides protection by imposing penalties on a person who takes "detrimental action " against another person substantially in reprisal for a protected disclosure. Penalties can be imposed by means of fines and imprisonment. "Detrimental action" means action causing, comprising or involving any of the following:

Any member of staff or councillor who believes that "detrimental action " is being taken against them substantially in reprisal for the making of an internal disclosure to the General Manager or in accordance with this Policy should immediately bring the allegations to the attention of the General Manager or Mayor (as appropriate).

If a member of staff or councillor who made an internal disclosure feels that such reprisals are not being effectively dealt with, they should contact the ICAC, or the Investigations and Review Branch of the Department of Local Government.

If an external disclosure was made to an investigating authority, that body will either deal with the allegation or provide advice and guidance to the person concerned.


(2) Protection against actions, etc

The Act provides that a person is not subject to any liability for making a protected disclosure and no action, claim or demand may be taken or made of or against the person for making the disclosure. This provision has effect despite any duty of secrecy or confidentiality or any other restriction on disclosure by a public official.

A person who has made a protected disclosure has a defence of absolute privilege in proceedings for defamation.

A person who has made a protected disclosure is taken not to have committed any offence against an Act which imposes a duty to maintain confidentiality with respect to any information disclosed.


(3) Confidentiality

The Act requires investigating authorities, public authorities and public officials to whom protected disclosures are made or referred, not to disclose information that might identify or tend to identify the person who made the disclosures. The exceptions to the confidential requirement are where:

Decisions about natural justice, effective investigation and public interest will be made by the Disclosure Co-ordinator or General Manager. In all cases the person who made the disclosure will be consulted before such a decision is made.

Note: If guidance is needed in relation to the requirements of natural justice, effective investigation and public interest, this may be sought from an investigating authority or the Department of Local Government.

(4) Freedom of Information exemption

Under the Freedom of Information Act 1989, a document is exempt from release if it contains matter the disclosure of which would disclose matters relating to a protected disclosure within the meaning of the Act.

11. Notification of action taken or proposed

A person who makes a protected disclosure must be notified, within 6 months of the disclosure being made, of the action taken or proposed to be taken in respect of the disclosure.

If a disclosure is made in accordance with this Policy, the Disclosure Coordinator is responsible for the 6 month notification to the person who made the disclosure unless this responsibility has been retained by or allocated to another officer by the General Manager.

If a disclosure is made to the Mayor under this Policy, the Mayor is responsible for such notification to the person who made the disclosure, unless he or she directs the General Manager, Disclosure Coordinator or another nominated officer to assume this responsibility.

The notification provided to the person who made the disclosure should contain sufficient information to demonstrate that adequate and appropriate action was taken, or is proposed to be taken, in respect of the disclosure. This should include a statement of the reasons for the decisions made or action taken in response to the disclosure.

The notification should include sufficient information to enable the person who made the disclosure to make an assessment as to whether the circumstances listed in section 19(3) (a)-(c) of the Act (relating to disclosures to members of Parliament and journalists) apply, ie. whether:

(1) a decision was made not to investigate the matter; or

(2) a decision was made to investigate the matter, but the investigation was not completed within 6 months of the original decision being made; or

(3) a decision was made to investigate the matter, but the investigation has not been completed within 6 months of the original decision being made; or

(4) the matter was investigated but no recommendation was made for the taking of any action in respect of the matter.

Without such information it would be difficult for the person to be able to properly assess whether it is appropriate or warranted to make a disclosure to an MP or journalist.

12. Review

This Policy shall be reviewed annually to ensure that it meets the object of the legislation, and facilitates the making of disclosures under the Act.

* * * * * * * *