HURSTVILLE CITY COUNCIL
CIVIC CENTRE, MACMAHON STREET, HURSTVILLE.
__________________________________



SUMMARY OF ITEMS CONTAINED IN THE
DIVISIONAL MANAGER - BUSINESS AND FINANCIAL SERVICES' REPORT
TO THE MEETING OF THE FINANCE COMMITTEE
TO BE HELD ON JANUARY




Warrant No. 7/95 (Appendix 'A' To Divisional Manager's Report) (F/00009) (Report By Manager - Financial Accounting, Mr R Bowling)

Financial Statement (Form 2) As At 5Th May 1995 (Appendix 'B' To Divisional Manager's Report) (F/00009) (Report By Manager - Financial Accounting, Mr R Bowling)

Council Investments As At 5Th May 1995 (F/00009) (Report By Manager - Accounting, Mr R Bowling)

Job Cost Report - Expenditure To 5Th May 1995 (Appendix 'C' To Divisional Manager's Report) (F/00009) (Report By Manager - Management Accounting - Mrs C Long)

Report On Rate Collections For Period 1/7/1994 To 28/4/1995 (F/00009)

List Of Parcels Of Lands Vested In The State Rail Authority Of New South Wales As At 31St March 1995 Being Parcels Of The Nature Referred To In Section 600 Of The Local Government Act 1993 (Report By Manager - Rates, Mr W Wood)

Local Government Remuneration Tribunal Determination

General Rate Increase 1995/96

Department Of Housing - Non-Rateability Of No.80 Lorraine Street, Peakhurst (O/05121)

Quarterly Financial Statement As At 31St March 1995

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: 02.01
BUSINESS & FINANCIAL SERVICES
DIVISIONAL MANAGER - BUSINESS AND FINANCIAL SERVICES
REPORT NO 1 TO THE MEETING OF THE FINANCE COMMITTEE
TO BE HELD ON 17TH MAY, 1995


The General Manager
Hustville City Council
The Civic Centre
HURSTVILLE

Dear Sir,

Hereunder is my report No.1 to be submitted to the FINANCE Committee:-


02.01 WARRANT NO. 7/95 (APPENDIX 'A' TO DIVISIONAL MANAGER'S REPORT) (F/00009) (Report by Manager - Financial Accounting, Mr R Bowling)


The following accounts are now submitted for examination and recommendation by the Finance Committee:-

General Fund027479-027804 incl$1,427,140.71
027805-027982 incl 253,016.79$ 1,680,157.50
Trust Fund407190-407243 incl 503,365.28
Main Roads
Trust Fund
N/A
$ -
$ 2,183,522.78



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: 02.01
BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation WARRANT NO. 7/95 (APPENDIX 'A' TO DIVISIONAL MANAGER'S REPORT) (F/00009) (Report by Manager - Financial Accounting, Mr R Bowling)
RECOMMENDATION

THAT, following examination of the vouchers contained in Warrant No. 7/95, the
undermentioned amounts are now recommended to Council for payment:-

General Fund $1,680,157.50
Trust Fund 503,365.28
Main Roads Trust Fund $ -
$2,183,522.78

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: 02.02
BUSINESS & FINANCIAL SERVICES


02.02 FINANCIAL STATEMENT (FORM 2) AS AT 5TH MAY 1995 (APPENDIX 'B' TO DIVISIONAL MANAGER'S REPORT) (F/00009) (Report by Manager - Financial Accounting, Mr R Bowling)


HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: 02.02
BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation FINANCIAL STATEMENT (FORM 2) AS AT 5TH MAY 1995 (APPENDIX 'B' TO DIVISIONAL MANAGER'S REPORT) (F/00009) (Report by Manager - Financial Accounting, Mr R Bowling)
RECOMMENDATION

THAT the Financial Statement, as submitted, be received and adopted.

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: 02.03
BUSINESS & FINANCIAL SERVICES


02.03 COUNCIL INVESTMENTS AS AT 5TH MAY 1995 (F/00009) (Report by Manager - Accounting, Mr R Bowling)




Report by Divisional Manager:

The following tables give details of Council's funds invested as at 5th May 1995.


Certificate of Investment

The following investments have been made in accordance with Section 625 of the Local Government Act 1993 and Regulations and in accordance with Council's Investment Policy.



Date
Invested
With Whom
Invested
Amount
$
Yield
%
DaysDue Date
(a) Term
Deposits
10.04.95N.A.B. 6,650,763.03
7.91
62
08.06.95
(b)
Commercial
Bills
18.04.95Westpac 1,788,752.91
7.65
30
18.05.95
13.04.95St George 2,979,987.55
7.66
32
15.05.95
06.04.95Westpac 4,470,020.25
7.65
32
08.05.95
05.04.95Westpac 4,965,655.35
7.65
33
08.05.95
13.04.95Westpac 1,490,973.28
7.62
29
12.05.95
03.04.95St George 2,480,612.49
7.71
37
10.05.95
03.04.95Westpac 3,351,642.68
7.86
67
09.06.95
$21,527,644.51
(c) Money on
Overnight
Call
$1,333,336.75
(d)
Promissory
Notes
Nil
Total
Investments
$29,511,744.29

SUMMARY OF INVESTMENTS

(a)
Term Deposits$ 6,650,763.03
(b)
Commercial Bills$21,527,644.51
(c)
Money Market$ 1,333,336.75
(d)
Promissory Notes$ Nil
TOTAL:$29,511,744.29



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: 02.03
BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation COUNCIL INVESTMENTS AS AT 5TH MAY 1995 (F/00009) (Report by Manager - Accounting, Mr R Bowling)
RECOMMENDATION

THAT the report be received and noted.


HURSTVILLE CITY COUNCIL
REPORT ITEM NO: 02.04
BUSINESS & FINANCIAL SERVICES


02.04 JOB COST REPORT - EXPENDITURE TO 5TH MAY 1995 (APPENDIX 'C' TO DIVISIONAL MANAGER'S REPORT) (F/00009) (Report by Manager - Management Accounting - Mrs C Long)


Submitted for the information of Council.


HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: 02.04
BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation JOB COST REPORT - EXPENDITURE TO 5TH MAY 1995 (APPENDIX 'C' TO DIVISIONAL MANAGER'S REPORT) (F/00009) (Report by Manager - Management Accounting - Mrs C Long)
RECOMMENDATION

THAT the report be received and noted.

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: 02.05
BUSINESS & FINANCIAL SERVICES


02.05 REPORT ON RATE COLLECTIONS FOR PERIOD 1/7/1994 TO 28/4/1995 (F/00009)
(Report by Manager - Rates, Mr W Wood)




Type of
Charges
Arrears
$
Current
$
Collections
$
Outstanding
Balance
$
Combined
Rates &
Garbage
Charges
343,717
19,494,501
-14,757,152
3,394,874
Pension
Rebates
-1,686,192
Extra
Charges
175,046
51,540
- 73,251
153,335
518,763
17,859,849
-14,830,403
3,548,209


Collections to 28th April 1995 represent 80.69% of the total amount of Rates and Charges recoverable and 82.03% of the 1994/1995 Levy.

Collections for the similar period during 1993 were 86.40% and 88.86%, respectively.

It should be noted that instalment payment dates have changed to reflect the new rating period under the provisions of the Local Government Act. The fourth instalment payment for the 1994/1995 levy is not due until 31st May 1995, whereas the collection figures shown for the 1993 levy is at the third instalment payment date.


HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: 02.05
BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation REPORT ON RATE COLLECTIONS FOR PERIOD 1/7/1994 TO 9/5/1995 (F/00009) (Report by Manager - Rates, Mr W Wood)
RECOMMENDATION

THAT the information be received and noted.

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: 02.06
BUSINESS & FINANCIAL SERVICES


02.06 LIST OF PARCELS OF LANDS VESTED IN THE STATE RAIL AUTHORITY OF NEW SOUTH WALES AS AT 31ST MARCH 1995 BEING PARCELS OF THE NATURE REFERRED TO IN SECTION 600 OF THE LOCAL GOVERNMENT ACT 1993 (Report by Manager - Rates, Mr W Wood)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: 02.06
BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation LIST OF PARCELS OF LANDS VESTED IN THE STATE RAIL AUTHORITY OF NEW SOUTH WALES AS AT 31ST MARCH 1995 BEING PARCELS OF THE NATURE REFERRED TO IN SECTION 600 OF THE LOCAL GOVERNMENT ACT 1993 (Report by Manager - Rates, Mr W Wood)
RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: 02.09
BUSINESS & FINANCIAL SERVICES


02.09 DEPARTMENT OF HOUSING - NON-RATEABILITY OF NO.80 LORRAINE STREET, PEAKHURST (O/05121)
(Report by Manager - Rates, Mr W Wood)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: 02.09
BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation DEPARTMENT OF HOUSING - NON-RATEABILITY OF NO.80 LORRAINE STREET, PEAKHURST (O/05121)
(Report by Manager - Rates, Mr W Wood)

RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: 02.10
BUSINESS & FINANCIAL SERVICES


02.10 QUARTERLY FINANCIAL STATEMENT AS AT 31ST MARCH 1995
(APPENDIX 'D' TO DIVISIONAL MANAGER'S REPORT)
(Report by Divisional Manager - Business & Financial Services, Mr W Bradey,
Manager - Financial Services, Mr D Turnbull, and Manager - Management Accounting, Mrs C Long




HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: 02.10
BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation QUARTERLY FINANCIAL STATEMENT AS AT 31ST MARCH 1995
(APPENDIX 'D' TO DIVISIONAL MANAGER'S REPORT)
(Report by Divisional Manager - Business & Financial Services, Mr W Bradey,
Manager - Financial Services, Mr D Turnbull, and Manager - Management Accounting, Mrs C Long

RECOMMENDATION
* * * * * * * *




Yours faithfully,






W D Bradey
Divisional Manager
- Business & Financial Services

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: 02.11A
BUSINESS & FINANCIAL SERVICES
A D D E N D U M


02.11A TENDERS - PROVISION OF EXTERNAL AND INTERNAL AUDITING SERVICES


HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: 02.11A
BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation TENDERS - PROVISION OF EXTERNAL AND INTERNAL AUDITING SERVICES
RECOMMENDATION

THAT the information be received and noted.

* * * * * * *

Yours faithfully,





W D Bradey
Divisional Manager -
Business & Financial Services

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
Appendix for Business and Financial Services



.99 Appendix C - Job Cost Report - Appendix

To view the Job Cost Report please double click with your mouse pointer on the icon which appears below. When you have done this a box will appear on the screen and you should select the option "Launch" from this box. This action will launch Notepad which will then allow you to view the Job Cost Report. When finished you should select "File" from the Notepad menu bar and then "Exit" from within the box which will appear below "File".


JOBCOST.TXT

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
Appendix for Business and Financial Services



.99 Appendix B - Financial Statement (Form 2) - Appendix

.
HURSTVILLE CITY COUNCIL
FINANCE COMMITTEE MEETING HELD ON 17TH MAY 1995


His Worship the Mayor and Councillors
Civic Centre
HURSTVILLE

Following is a Financial Statement of the Council's position to the effect of Ordinance 26 (Form 2):-
GENERAL FUND
DebitBalance - Cash Account as at 12th April 1995 847,901.90
DeductReceipts for period ended 5th May 1995
ACombined Rates and Charges (254,016.41)
BMiscellaneous (2,031,410.93)
(1,437,525.44)
DeductPayments for period ended 5th May 1995
AAuthorized last meeting 257,398.98
BPaid since last meeting subject to confirmation 1,427,140.71
CBank Charges 8,274.90
1,692,814.59
DebitBalance - Cash Account as at 5th May 1995 255,289.15
AddAccounts now presented for approval 253,016.79
DebitBalance after payment of accounts presented
for approval to pay
$ 508,305.94
Other unpaid accounts in the Office amount to $18,072.62
Limit of overdraft arranged with Bank $150,000.00
Limit of overdraft as authorized by Auditors' certificate
dated 12th August, 1994
$13,442,000.00
Fixed Deposits:-
Trust Fund
General Fund
Trust A/c Sec 94 Funds
Reserve Accounts (below)
Main Roads Trust Fund
General Reserve Fund
2,869,892.17
10,216,612.81
3,328,133.61
9,161,390.23
612,505.00
1,989,873.72
$28,178,407.54

Balance at Credit in Reserve Accounts funds as at 5th May 1995 as follows:-

Employee Entitlements$ 2,342,070.00
Capital Works Reserve$ 5,147,593.98
Development Reserve$ 1,671,726.25
$ 9,161,390.23


This is Appendix "B" mentioned in Item No. 2 (Financial Statement, Form 2) of the Divisional Manager - Business & Financial Services' Report to the Meeting of the Finance Committee of the Council of the City of Hurstville held on 17th May 1995, referred to in the report of such Committee.




HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
Appendix for Business and Financial Services



.99 Appendix A - Warrant No. 7/95 - Appendix

To view the Warrant please double click with your mouse pointer on the icon which appears below. When you have done this a box will appear on the screen and you should select the option "Launch" from this box. This action will launch AmiPro which will then allow you to view the Warrant. When finished you should select "File" from the AmiPro menu bar and then "Exit" from within the box which will appear below "File".

WARRANT.SAM